Many ordinary Indian citizens often wonder about how public funds and collected money are utilized institutions. This case highlights a common scenario where an RTI applicant sought clarity on the expenses incurred during a student farewell event, and how the Central Information Commission (CIC) ensured transparency. Understanding this case can empower you to seek similar information and ensure accountability.
Background: What Information Was Sought
An RTI applicant approached the Directorate of Education (DoE) with a specific request concerning Government Sampurnanand Sarvodaya Kanya Vidyalaya. The applicant wanted to ascertain the number of students enrolled in Classes XI and XII. More importantly, they sought to know the exact amount of money donated of Class XI specifically for the farewell of the outgoing Class XII students. The Public Information Officer (PIO) of the DoE initially provided information point-wise in response to the application.
How the Public Authority Responded
The initial response from the PIO indicated that after deducting the expenses for the farewell, the remaining balance amount with the school was a mere Rs. 7/-. This figure seemed unusually low to the applicant, considering the number of students and the presumed collection amount.
The CIC Hearing: What Happened
Dissatisfied with the explanation, the appellant took the matter to the Central Information Commission (CIC). During the hearing, the appellant presented their argument clearly. They pointed out that money was collected from a substantial number of students – stated as 1226 students – at a rate of Rs. 100/- per student. Based on this, the total collection should have been significantly higher. The appellant argued that after deducting the farewell expenses, the balance amount should logically be much more than the Rs. 7/- reported PIO. The core of their concern was to understand what happened to this substantial remaining amount.
The respondent, representing the public authority, offered a counter-explanation. They clarified that the money was collected only from the students who were present on the day of the farewell, not from the entire 1226 students. According to their submission, only 958 students were present and contributed. Based on this revised figure, the remaining balance after expenses was indeed Rs. 7/-.
The CIC Order and Its Significance
The Central Information Commission, after hearing both sides, recognized the discrepancy and the need for further verification. The Commission did not immediately rule on the correctness of the amount but directed the PIO to allow the appellant to inspect the relevant records. This order is significant because it upholds the spirit of the Right to Information Act, 2005, that citizens have the right to verify the authenticity of the information provided to them. The CIC’s decision emphasized transparency and allowed the applicant to conduct their own due diligence.
Key Lessons for RTI Applicants
- Lesson 1: Verification is Key – If an RTI response seems illogical or doesn’t add up, don’t hesitate to seek further clarification or inspection of records. The CIC can order for inspection if deemed necessary.
- Lesson 2: Understand Calculations – Always do your own basic calculations based on the information provided. This helps in identifying potential discrepancies and forming a stronger argument.
- Lesson 3: Focus on Accountability – RTI is a powerful tool to ensure that public authorities are accountable for their actions and the use of funds, whether public or collected from students.
How to File a Similar RTI Application
- Identify the Correct Authority: Determine which department or institution is responsible for the school in question (e.g., Directorate of Education, Municipal Corporation, etc.).
- Draft Your RTI Application: Clearly state the information you are seeking. Be specific about the event, the period, and the nature of expenses.
- Mention Relevant Details: Include details like the name of the school, the classes involved, and the purpose of the collection.
- File and Pay the Fee: Submit your application to the Public Information Officer (PIO) of the concerned authority and pay the nominal RTI fee.
Sample RTI question you can use:
“Please provide a detailed breakdown of all expenses incurred for the farewell function of the outgoing Class XII students held on [Date of Farewell]. Also, please provide details of the total amount collected from students for this purpose, including the source of collection (e.g., per student donation, class-wise collection) and the names or designation of the individuals responsible for managing these funds. Please also provide the audited statement of accounts for these funds, if available.”
Conclusion
This case serves as a reminder that the RTI Act is not just about asking questions but also about seeking verifiable answers. When faced with unclear or seemingly inaccurate responses from public authorities, citizens have recourse through the CIC. your rights and following the proper procedures, you can effectively use RTI to promote transparency and accountability in public institutions, ensuring that every rupee is accounted for.
